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Meeting & Event Manager - Chemical Industry - Brussels

Brussels City Permanent View Job Description
International trade association seeks experienced Event Manager to lead the planning and execution of high-profile physical and virtual events, including a flagship annual meeting with 2500+ participants.Role involves full-cycle event management, team leadership, supplier coordination, budget oversight, and collaboration across departments to ensure member satisfaction and operational excellence.

Added 05/11/2025

  • Event Manager role - leading projects focus
  • European scope - Company active in the chemical industry

About Our Client

Our client is A European industry association representing hundreds of companies across the full value chain of a major manufacturing sector.

The organization is known for hosting one of the largest annual gatherings in its field, attracting thousands of international participants. It operates with a lean, collaborative team and focuses on delivering high-impact events that foster networking, innovation, and strategic dialogue among industry leaders.

Job Description

As the successful Event Manager - you will have the following responsibilities:

  • Plan and execute all events focusing on member/participants satisfaction.
  • Produce detailed proposals for events including timelines, venues, suppliers and contractors, then negotiate process and onboard. Manage and coordinate suppliers and all event logistics: venue, hotels, catering, travel
  • Liaise with sales and marketing to publicize and promote the event.
  • Manage all pre-event planning, organizing guest speakers and delegate packs.
  • Coordinate suppliers, handle client queries and troubleshoot during the event to ensure that all runs smoothly and to budget.
  • Measure and report performance of all events and assess against goals (ROI and KPIs).
  • Handle budgeting, invoicing and P&L per event.
  • Work closely with the Managing Director
  • Management of Team Meeting & Event (2 people currently)
  • Source of new Event locations
  • Review of current setup of events and suggest improvements Negotiate rates with partners (AV, Catering, Hostesses, Transportation etc. )
  • Arrange location and details for opening events and program
  • Manage setup and execution of such events in Reservation system andcoordination with external agency
  • Provide support by phone and mail to member companies before, during and after the event
  • Coordination with speakers regarding travel & hotel arrangements
  • Session management in close coordination with internal Senior Advisor and Marketing & Digital Communications Manager
  • Preparation of event budgets
  • Review of supplier invoices and reconciliation of costs
  • Ensure that legal aspects of events are considered (Event T&C, Session content - Compliance laws, Competition laws etc.

The Successful Applicant

As the successful Event Manager, you will have the following requirements:

    • At least a Bachelor degree within Marketing, Tourism, Business Administration or related field - or equivalent by experience
    • Have excellent negotiation and communication skills (internal, external, online and offline).
    • Great team work spirit though like to take half your own hands and can work autonomously remaining calm in stressful situations.
    • Proven 3-5 years of relevant experience in organization and delivery of physical and online event projects (conferences, meetings, webinars, seminars) with networking and conference activities.
    • Fluent in English is mandatory - French or Dutch is required as well - any 3rd language is considered as an asset
    • Proficient user f Microsoft Office suite, and have a good knowledge of CRM- and event registration systems (e.g. Idloom, Odoo, Hubspot, Cvent..)
    • Highly organized and give attention to detail
    • Project and time management skills (good at prioritizing and handling challenging deadlines)
    • Problem-solving skills and diplomacy
    • Flexible, target-driven and pro-active - willing to travel in Europe
    • You are digital-minded but not dependent on AI



What's on Offer

As the succesful Event Manager, you will have:

  • An unlimited employment contract offering long-term stability
  • An attractive and competitive compensation package aligned with your experience and profile
  • A unique opportunity to shape and deliver high-impact international events within a leading global industry association
  • A collaborative and dynamic work environment with direct involvement in strategic activities alongside senior leadership
  • Professional growth through exposure to top-tier stakeholders and cutting-edge event practices in the petrochemical sector



Contact
Charles Jean
Quote job ref
JN-112025-6874814

Job summary

Sector
Marketing & Agency
Sub Sector
Exhibitions / Events & Experiential
Industry
Industrial / Manufacturing
Location
Brussels City
Contract Type
Permanent
Consultant name
Charles Jean
Job Reference
JN-112025-6874814

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