Freelance AP Accounting Manager

Team Leadership & Structuring
Set up and structure the work of two newly onboarded AP resources by defining clear priorities, establishing effective ways of working, and ensuring a balanced workload allocation. Provide ongoing coaching, guidance, and quality supervision while putting in place robust escalation and issue resolution mechanisms to ensure smooth team operations.

AP Operations Oversight
Coordinate and closely supervise the Shared Service Center to ensure all activities are executed in line with established deadlines and procedures. Oversee end-to-end Accounts Payable processes, including purchase orders, invoicing, and payments, while also supervising payment cycles such as urgent and manual payments. Support month-end closing activities and ensure accurate, clean ledgers.

Issue Management & Process Control
Lead vendor query management by ensuring responses are timely, structured, and effective. Manage and monitor unmatched invoices through thorough root cause analysis, implementation of remediation plans, and consistent follow-up tracking. Ensure that critical discrepancies are resolved efficiently in close collaboration with relevant stakeholders.

Analysis, Reporting & Insights
Develop and implement meaningful reporting and KPIs, including metrics such as invoices to be received, work-items, vendor aging, and payable trends. Conduct in-depth analyses to identify inefficiencies and opportunities for improvement, and provide actionable insights to Finance and Procurement stakeholders to support decision-making.

Stakeholder Management & Process Improvement
Organize regular touchpoints with Procurement and key stakeholders to identify bottlenecks and improvement areas. Collaborate closely with Finance, IT, and the Shared Service Center to streamline processes and enhance operational flows, while fostering a continuous improvement mindset. Assess the current ways of working ("AS-IS") and define, together with the Administration responsible, an optimized Lean model ("TO-BE"), ensuring operating procedures and accounting manuals are developed and kept up to date.

Master Data & Governance
Supervise vendor master data management to ensure accuracy and consistency. Identify recurring issues and drive the implementation of sustainable remediation plans, while ensuring full compliance with internal policies, VAT regulations, and group procedures.