Operations & Partnerships Manager - School association

The Operations & Partnerships Manager of the school association plays a central role in the day-to-day management of the association. Working closely with the Board of Directors, the Operations & Partnerships Manager ensures that operations are aligned with the association's mission and strategic objectives. The Operations & Partnerships Manager contributes to the development of growth strategies and oversees their implementation, manages the team and ensures the effective allocation of resources.

The Operations & Partnerships Manager also develops and coordinates synergies between the different School entities to ensure consistency, efficiency and attractiveness across the wider School community.

1. Day-to-day management of the association - 70%

Financial Management

• Monitor accounting processes and cash flow, including payments, reimbursements and invoice settlements.
• Prepare financial and operational reporting, including P&L, cash flow and budgets.
• Prepare budget proposals in collaboration with the Treasurer.
• Identify and recommend improvements to optimise resource management.
• Implement KPIs to measure the impact of initiatives and adjust strategies where necessary.

Operational Execution of Strategic Objectives

• Work closely with the Board of Directors to develop the association's strategy and action plan.
• Provide the analyses, KPIs and reports required to monitor and support the implementation of Board decisions.

Communication

• Translate the strategic communication plan into an actionable roadmap and oversee its implementation with the team.
• Manage communication projects, including the development and monitoring of campaigns.
• Manage social media activities and coordinate communication materials.
• Implement tools to measure the effectiveness of communication initiatives, including ROI, engagement rates, etc.
• Contribute to content creation, including articles, newsletters and social media content, in line with the association's strategic objectives.

Events

• Oversee the organisation of events, including coordination, communication, logistics and reporting.
• Manage networking events in collaboration with the team.
• Identify and develop partnerships with speakers, sponsors and other organisations to enrich the events programme.
• Propose innovative event formats to meet members' expectations and increase engagement.
• Attend and represent School association at events.

Human Resources

• Ensure the operational supervision of the team and conduct individual performance reviews.
• Propose and organise training initiatives to strengthen individual skills and improve collective performance.
• Foster a positive team culture based on collaboration and the achievement of shared objectives.

2. Sponsorship & Partnerships - 20%

• Design and implement, in collaboration with the Board of Directors, a retention strategy aimed at developing sustainable, high-value partnerships.
• Prospect for and identify new sponsorship opportunities aligned with the association's values, objectives and mission.
• Manage and monitor sponsor relationships across administrative, financial and contractual matters.

3. Cross-functional Coordination within the School association Community - 10%

Take a holistic approach to managing relationships between all stakeholders, students, alumni and partners, in order to enhance the consistency, efficiency and attractiveness of the association.

• Coordinate exchanges and collaboration with the other School association entities.
• Develop and implement cross-functional synergies between the different School association entities, including students, alumni, chairs and other entities within the School association ecosystem, faculties and academic staff.
• Coordinate and facilitate joint projects between the different entities to maximise synergies.
• Establish platforms and opportunities for sharing best practices to foster innovation and efficiency.
• Maintain an overview of the sponsors across all entities within the School association community and ensure this information is shared appropriately.
• Maintain an overview of all events organised by School association entities and ensure this information is shared to strengthen the overall consistency of communications.
• Represent the association with external partners and develop relationships with other organisations and institutions to strengthen network, in partnership with the Board of Directors.