Save Job Back to Search Job Description Summary Similar Jobs Added 18/09/2026Varied position combining executive support, stakeholder management, and event cWork closely with a senior executive in a highly visible and strategic roleAbout Our ClientOur client is a well-established European association based in Brussels, representing and supporting members across Europe. Operating in an international and multicultural environment, the organisation plays a key role in fostering collaboration, advocacy, and knowledge sharing within its sector.Job DescriptionAct as the trusted right hand and strategic support to the Director GeneralManage a complex agenda, shifting priorities, and high-level executive commitmentsCoordinate international travel, itineraries, and meeting preparationsMonitor and manage the Director General's inbox, correspondence, and follow-upsPrepare presentations, briefing documents, reports, and executive materialsEnsure action points are tracked and deadlines are met across multiple projectsOrganise and coordinate Board Meetings, General Assemblies, and leadership meetingsTake meeting minutes and follow up on agreed actionsBuild strong relationships with members, partners, and key stakeholders across EuropeLiaise with internal teams to ensure smooth communication and coordinationHandle sensitive and confidential information with the highest level of discretionMaintain accurate records, databases, and executive documentationReview expenses, approvals, and administrative processesAct as a key point of contact on behalf of the Director General when requiredSupport the smooth functioning of the executive office and provide back-up within the administrative teamAnticipate needs, solve problems proactively, and ensure nothing falls through the cracksThe Successful Applicant15 to 20 years of experience in a similar Executive Assistant rolePrevious experience supporting C-level or Executive-level leadershipExperience within an international organisation, association, federation, or EU environment is highly desirableOutstanding written and verbal communication skills in EnglishExcellent command of Microsoft Office (Word, PowerPoint, Excel, Outlook)Strong organisational and prioritisation skillsProactive, resourceful, and solution-oriented mindsetHighly professional, trustworthy, and discreetEager to learn and continuously improveWhat's on OfferCompetitive salary aligned with experience and seniorityComprehensive benefits packageInternational and multicultural working environmentModern offices in BrusselsA high-impact role with significant autonomy and responsibilityA supportive and collaborative team cultureTemporary-with-the-option-of-fixed contractContactAnna TerlaekenQuote job refJN-092026-7107153Job summarySectorSecretarial & Business SupportSub SectorExecutive AssistantIndustryNot For ProfitLocationBrusselsContract TypePermanentConsultant nameAnna TerlaekenJob ReferenceJN-092026-7107153
